Gethsemane Episcopal Cathedral

Chapter Meeting

December 20, 2007

 

Members Present:  Nancy Thorndal, Clotine Frear, Bruce Carlson, Barry Hegg, Dean Steve Sellers, Brita Leach, Kathy Hawken, Holly Schweigert, Mark Harvey, Brett Shewey, Lori Walters, Dave Anderson, and Leisha Woltjer representing Gethsemane Cathedral.  Members Absent:  Carrie Simonson, Pete Budzielek 

 

We began with Evening Prayer in the Chapel led by Dean Steve Sellers.

 

Meeting Called to Order:  5:50pm

Adoption of Agenda:  Agenda Passed

Minutes from November 15th: Motion to accept as written:  Nancy Thorndal Seconded:  Lori Walters.  Motion Carried

 

Senior Warden’s Report:  Dave would like to present the Capital Campaign to the congregation showing all the repairs, needs and wish list of the projects to be don in and around the Cathedral. We also need to put together a Capital Campaign Committee.  The members would not be Chapter members.  Dave will work with Dean Steve to form the committee.

Nursery:  Dave has been talking with the Youth Commission and has suggested that we go through a payroll company.  The Nursery Committee will do the actual interviews and background checks.

 

Treasurer’s Report:  Brett presented the treasury reports.  Our Fair Share is up to date with the diocese.  John Walters will be joining the Finance Committee – with his background in IRS, Brett thought that he would be a good addition to the committee. 

Sale of the Church Van:  Leisha did the research and suggests that the van be listed at $2990.  Motion to allow Leisha the ability to use her best judgment, in the bargaining of the price of the van, with interested buyers.  Kathy Hawken. Seconded: Barry Hegg. Motion Carried.

Pledge Summary:  We are still short $30,000 in pledges for 2008.  Dean Steve will write letters to the parishioner’s that have not pledged at this time.

Foundation Income: Discussion on whether there is any way that we can re-direct this income to the capital campaign? Or other needs within the church?  Instead of the income being used for the general expenses of the church.  Brett will look into this option.

Budget Report:  Several accounts were moved to “pass through accounts”.  These accounts are the accounts that the money coming in for the account is the same as money being spent in the account.  Discussions on Choir scholarships and the re-introduction of these into the budget.  Also, Brett would like to place the budget shortfalls in the Extra/Extra and the Caller.

Motion to accept the preliminary budget with the knowledge that more pledges will still be coming in. Dave Anderson. Seconded. Kathy Hawken. Motion Carried.

 

Junior Warden’s Report:   No report.

Cathedral Coordinator Report:   Leisha provided a calendar of upcoming events in the packets.  Items to note:  Annual Meeting January 20th at 9:00am.  Please be sure to get your reports into Leisha by January 14th.  Safe Church Training January 16th at 6pm.  All Chapter members are encouraged to attend.  Meal will be served.

 

NEW BUSINESS

8AM Music: There have been questions from the congregation as to why there is no music at the 8am service.  Traditionally, this service is Morning Prayer.  Mark Ring’s contract is written so that he is to be providing occasional music for this service.  Since his family has been growing, he has not had the time to provide the occasional music.  The contract will be looked at again and possibly addressed.

Use of the Confirmation Room:   The youth group coordinators were questioning why the tables are always set up in the youth room?  They would like to be able to use the room more often. The tables are set up due to the AA meetings held twice a week.  The youth group coordinators are welcome to take down the tables for their use, but need to put them back when done with the room.

Housing Allowance:  Discussion concerning Dean Steve’s housing allowance.  This allowance was not in the budget for 2008.  Motion to provide $21,000 housing allowance for Dean Steve for 2008.  Kathy Hawken. Seconded: Brett Shewey. Motion Carried.

Photo Directory: Discussion concerning a new photo directory.  It has been more than 4 years since our last photo directory.  We will take the photos digitally and produce the directory ourselves.

Nominating Committee:  The nominating committee has presented 4 members to be voted upon at the Annual Meeting.  Leisha will put their biographies together for the annual meeting and their ballots will be included at the annual meeting.  Outgoing member’s last meeting will be January 20th.

Safe Church Plans:   With all the unrest occurring in other parts of the United States, there have been some concerns about whether the Cathedral is prepared for a similar situation.  Dean Steve has been working on plans for just such an occurrence.

 

CLOSING PRAYERS and ADJOURNMENT. Dean Steve Sellers led closing prayer.

Meeting was adjourned at 7:35pm.

 

Next meeting will be Thursday, January 20, 2008 at 5:30pm.

 

Submitted by Brita Leach. Clerk of the Chapter.