Gethsemane Episcopal Cathedral

Chapter Meeting

August 16, 2007

We began with Evening Prayer in the Chapel led by Reverend Jamie Parsley

Members Present: Barry Hegg, Brett Shewey, Mark Harvey, Bruce Carlson, Lori Walters, Brita Leach, Nancy Thorndal, Kathy Hawken, Clotine Frear, Carrie Simonson, Dave Anderson, Pete Budzielek, Holly Schweigert. Absent – Bishop Michael Smith

Meeting called to Order: 5:56 pm

Adoption of Agenda: Agenda Passed

Minutes from August 16^th Accepted: Motion by Kathy Hawken Seconded by Pete Budzielek Motion carried.

Senior Warden’s Report: Dave Anderson presented the Lease agreement for the Diocesan offices to the Chapter for approval. Motion: Accept the Lease Agreement as presented by Nancy Thorndal. Discussion: Re-visited why we are going towards no rent for the Diocesan Offices. Because the prior Chapter board had passed this motion with the understanding that our ‘Fair Share’ to the Diocese would also be decreased incrementally per year. Other discussions were voiced concerning the Diocesan’s share of the utilities. Motion Seconded: by Clotine Frear. Motion Carried with 2 Nays.

Stewardship Campaign discussed. What Sunday will we present it? Do we want a committee? Or have it be the entire chapter? Do we need a Chair? This was tabled until September’s meeting.

Treasurer’s Report: Brett Shewey presented the Treasurer’s Report. Elizabeth Stafne’s bequest of $7800 was given to the Cathedral with instructions of the bequest to go towards the new roof for the cathedral.

The Senior Warden will write acknowledgement of such bequests, until the new Dean is installed at the Cathedral.

Update on pledges using the automatic payments – We have 22 pledges given this way! Discussion on accepting credit card/debit card payments. Brett will look further into this avenue for pledges.

Update on having to use the line of credit – we shouldn’t have to use it until September. We will need to use it to cover the moving expenses for the Dean Sellers. Total moving expense is estimated at $8589 while we budgeted for $6450. Discussion as to whether to provide monies to cover Dixie’s move earlier than Dean Steve’s? The Sellers’ have not requested any extra monies to cover this. Dean Sellers’ will be arriving August 31 due to their house closing date. A new Letter of Agreement will be drafted to show the change in his arrival/start date of August 31. Dave Anderson will contact Dick Anderson from the Finance Committee to draft this and to discuss whether or not it needs to be changed for health coverage also.

Motion to accept the Treasurers’ Report: Lori Walters Seconded: Nancy Thorndal Carried

Anderson & Fercho, PLLC audited the Cathedral in July. The audit was returned with a few minor recommendations for the upcoming year.

Motion to accept Anderson & Fercho, PLLC Audit: Clotine Frear Seconded: Barry Hegg Carried

The Finance Committee, as a result of the audit, drafted new Financial Controls SOP’s. Brett reviewed these with the Chapter.

Motion to accept the Financial Controls SOP’s: Clotine Frear Seconded: Barry Hegg Carried

Junior Warden’s Report: Pete Budzielek presented the bids for new Hand Drying Dispensors. The dispensers will run $25/dryer plus the cost of installation and $50+ per case of paper towels. His recommendation was to not change out the paper towel dispensers. For the cathedral’s usage – this is will not be cost effective. Chapter voted to discuss at a later date.

New Roof – The entire roof should be replaced within the next year. Pete has been trying to get bids for a new roof for the church. Many roofers are booked for this year and because of the style of roof, he is having a hard time getting a company to even place a bid. Estimates for shingles are $2.50/square foot – approximately $60,000. Estimates for a steel roof are $8 - $11/square foot – approximately $100,000.

Discussions concluded that we need to present this to the congregation if we decide to go with a steel roof.

Discussions on painting of the outside of the cathedral. Pete will look into what types of paint/stain we should be using to ensure longer lasting affects.

Discussions on beginning a Capital Campaign to include 3 phases: 1) Roofing 2) Painting 3) Other building needs.

Joan Tillotson was present at the meeting to answer any questions about the various foundations/bequests that are available to the Chapter for monies and their usage.

The Foundation was founded to help cover the following costs by the original bequestor:

$600,000 is in the Foundation of which $200,000 is unrestricted.

If the Chapter wishes to use these monies, we will need to apply for them. She also informed of us the Pearl Clapp Memorial which has monies available for capital improvements.

Joan also suggested that the Chapter stop accepting the quarterly interest monies from the Foundation monies to cover monthly costs incurred by the Cathedral. We should be using the memorials.

Motion to solicit bids for both a shingle and a steel roof and to approach the Foundation for the availability of money from memorials. Kathy Hawken Seconded: Nancy Thorndal Carried

OLD BUSINESS:

Nursery Committee: No report

NEW BUSINESS:

Outreach and Children’s Ministry Reports: No reports

Gardens: Discussion on the possibility of transitioning the gardens to perennial gardens. Eleanor Coomber has been working on this possibility. A request for bird spikes to be placed in the gardens. Concerns about the metal spikes and possible injuries – Barry has found some plastic spikes that will work for this purpose.

REPORT OF THE COORDINATOR:

Dean Sellers Installation will be September 14^th.

Steamatic Cleaners will in on August 28^th to clean all of the carpets. Leisha is looking for help on August 27^th to move furniture.

Leisha has been collecting bids for the security system to be installed.

CLOSING PRAYER AND ADJOURNMENT.

Motion to adjourn at 7:42 pm

Next meeting is Thursday, September 20th at 5:30pm.

Submitted by Brita Leach, Clerk of Chapter